State software platform cloud based or stand alone. Proposal for fleet management solution maryjobdtrack. Bonney lake police department fleet maintenance request. Bonus if the telematics software can display your vehicles and their. Fleet or vehicle management can include a wide range of functions, such as vehicle financing, vehicle maintenance, vehicle telematics tracking and diagnostics, driver management, speed management, fuel management, and health and safety management. Repair order software for your type of business, auto, diesel, marine, motorcycle, rv and more. The software generates a preventive and repair maintenance history that lists all of the maintenance performed on your equipment. The city of union city is seeking proposals for a one, two, three, four and five year contract for installation, maintenance and servicing of a gps fleet management system. Manual systems can be tedious and timeconsuming to manage, especially for larger fleets. The intent of this request for proposal rfp is to contract with one or more commercial fleet service providers that best meets the s needs for high quality fleet maintenance city and management services. Fleet management is rapidly evolving and fleets of all sizes, across all. Formal fleet management systems are a great fit for supporting school bus management. The rfp will address such factors as fleet acquisition, financing, leasing options, interest rates, and maintenance. Read this telematics rfp checklist for tips on selecting an evfriendly provider.
It is the intent of the agency to procure the services of an experienced contractor who will be responsible for the maintenance and repair of a mixed fleet of seventeen 17 vehicles. Fleet management is not simply about operating the equipment and keeping it fixed. Rfp 16005 request for proposal fleet copier lease and maintenance and managed print services for grass valley school district 2. Fleet management government bids and rfps bidprime. Rfp fleet management software benton county is accepting proposals for the purchase of software for a fleet maintenance management information system capable of storing, managing and providing management reports on all information pertaining to vehicleequipment and maintenance assets. Request for proposal vehicle fleet management services.
Benton county is accepting proposals for the purchase of software for a fleet maintenance management information system capable of storing, managing and providing management reports on all information pertaining to vehicleequipment and maintenance assets. Request for proposal rfp is for the city of lynwood the city to enter into an agreements with professional service providers who are experienced in fleet vehicle acquisition, financing, andor maintenance and who will submit a proposal in response to the rfp the contractor to evaluate whether a fleet. The city does not currently own nor have access to a fleet maintenance. Equipment due for service will be shaded red, while equipment soon due will be shaded yellow. Only trust software that is because when software is codesigned, you can easily verify who the publisher is and that the software has not been modified or corrupted by an unauthorized 3rd party. The proposer must have the ability to provide required preventive maintenance and repair service listed in item e below for the fleet listed on exhibit d. This rfp scope of work is only for the installation, implementation, and training of the fleet management software solution as outlined below. Fleet maintenance manager jobs, employment in california. This addendum is issued in accordance with the request for proposal and is hereby incorporated into and made a part of the request for proposal documents. Select fleet management software accurately unlike others, this rfp template is not limited to collecting just basic information about vendor background, feature availability, and pricing. It is was used by weber city to acquire a better internal software system for fleet management. Page 3 of 5 the rfp document nor on the pgw procurement web site. Proposal for fleet maintenance service 20 attachment a city of winder, ga 3 of 6 h.
The purpose and scope of this rfp is to solicit proposals from qualified companies to provide fleet management services for uspa and will encompass uspa s entire fleet of approximately 100 passenger vehicles, trucks, vans and school buses located in 12 states across the country. Provide preventive maintenance services in accordance with the manufacturers recommended schedule and warranty requirements for each and all vehicles in the transit fleet. We write your esteemed organization for the purchase of our fleet management solution for the monitoring and control of your operational vehicles using our webbased tracking system. In the fleet industry, this request involves managing some process associated with fleet operations, for example the purchase of a fleetmanagement software.
The city may unilaterally take the following actions, and shall not be liable for any such actions. Proposals will be received at the office of the purchasing agent, town hall. Fleet system software evaluation and selection rfp. Philadelphia gas works request for proposals fleet management software solution page 8 of 61 2. Please indicate any additional checks that will be performed. The successful vendor must have significant experience in the provision of hardware and. The successful proponent shall have previously provided fleet management software and services. Intelligent fleet management introduction managing a fleet of vehicles is a challenging task, especially with rising fuel and maintenance costs, concerns about driver and passenger safety, and the need to deliver excellent customer service. It has numerous applications such as vehicle maintenance. This rfp is the means for prospective contractors to submit their proposals to the aoc for the services necessary to provide a complete fleet vehicle service program as described in this document. Contractors may be required to interview with green bank staff if deemed necessary.
The system must be completely user definable for all fields in the user interface. Please indicate if there are any areas of the safety check that you are unable to perform on each. Track ros, inventory, labor hours, history, reminders, scheduling. Request for proposal for fleet maintenance and tracking. This rfp seeks maintenance service for 35 lng nabi heavyduty low floor transit buses. The move on the fleet maintenance rfp comes after outcry from a number of local business owners who felt their proposals. Qualified companies or individuals desiring to provide the required services must submit two 2 copies of their bid in a sealed envelope or similar package marked sealed bid for vehicle maintenance and repairs on the front of the envelope. Bid packages shall be mailed or delivered to the county manager, baker county board of commissioners, 55 n. Software should provide for engine diagnostics reporting. Request for proposals mayors press release january 7, 2014 following an oig investigation, the city of philadelphia and philadelphia gas works reached a nofault agreement with. This could include semitrucks, aircraft, field service trucks. Fleet software and tracking government bids and rfps bidprime. Software should provide information to dispatchers on which units are closest to an.
Fleet management system is used for monitoring different kinds of motor vehicles such as cars, vans, trucks, aircraft planes, helicopters etc. Rfp fleet management software benton county is accepting proposals for the purchase of software for a fleet maintenance management information system capable of storing, managing and providing management reports on all information pertaining to vehicleequipment and maintenance. Rfp municipal fleet management consulting services. Automate maintenance triggers, handle service and resolve issues. The fleet maintenance software of choice of over 4,000 private, forhire and public fleets, dossier lowers costs and downtime by automating control of your fleet s records, pm scheduling, repair orders and. Analysis fleet services operations, policies, and procedures were evaluated against best practices associated with highly efficient and effective fleet maintenance. Achieve the longest life possible from your vehicles.
This readytouse rfp master template queries vendors about more than 1,700 stateoftheart. Design and implementation of a fleet management system. This rfp template provides very powerful, unique functions for collecting additional information from vendors about proposed fleet system risk, potential fleet mgmt implementation problems, and ongoing. The name and address of the propos ing business must be shown on the face of the envelope. The atn seeks to prequalify a pool of qualified turnkey transit fleet maintenance service providers.
Mar 26, 2020 whether youre looking to make your fleet 1% or 100% electric, you need to ensure that those vehicles are fully data supported by your fleet management system. The vehicle maintenance contractor selected by the agency to provide services pursuant to this rfp will be required to. How to implement a fleet preventive maintenance program. Currently, the art fleet consists of seventy six76 ada accessible buses. This readytouse rfp master template queries vendors about more than 1,700 stateoftheart criteria essential to the successful evaluation, selection, and implementation of an integrated fleet management software. Rfp municipal fleet management consulting services request. The proposer must have the ability to provide required preventive maintenance and repair service listed in item e below for the fleet.
Pubworks fleet maintenance is a complete fleet maintenance management software package for any public works department. The initial term of the agreement would be for three years with t wo oneyear options could be exercised. You may also see business management contract examples. Service providerselected s through this rfp process will be requested to start provision maintenance. Available as a standalone system, or part of our suite. Weber county is accepting proposals for the purchase of software for a fleet management information system capable of storing, managing, and providing management reports on all information pertaining to vehicular and maintenance equipment assets. Apr 15, 2016 each proposal must be submitted on the rfp forms provided with the specifications and contained in a sealed envelope which shall state the following information. When you perform maintenance activities on your fleet, fleet maintenance pro keeps track of all of the important details.
This could include semitrucks, aircraft, field service trucks, delivery vehicles, limousines, construction equipment or just about anything else with an engine. Apply to fleet manager, operations manager, maintenance supervisor and more. Automated and colorcoded preventive maintenance alerts automatically display each time you start the program. All proposals must be in a sealed envelope and clearly marked in the lower lefthand corner. Fleet maintenance software schedules when vehicle maintenance should occur. Stay on top of pm tasks with scheduling and predictive service reminders. The purpose of this rfp is to solicit proposals from software suppliers, systems integrators, implementation partners andor value added resellers vars who can demonstrate that they possess the organizational, functional and technical capabilities to provide an enterprise asset management. The goal of this request for proposal is to identify the most qualified and cost effective proposer to reduce the citys overall fleet maintenance costs, while improving fleet availability, reliability, life cycle of the equipment utilizing and maintaining the fleet focus vehicle. December 6, 2006 maintenance manual fleet management 41. Fleet software and tracking government bids and rfps.
Enter your email address below to download the 8 essential questions to include in a fleet management system request for proposal. Large fleet organizations use an rfp to navigate the software procurement process to obtain essential information needed to make an educated decision. Philadelphia gas works request for proposals fleet management software solution page 4 of 61 1 the solicitation notice to proposers notice is hereby given that philadelphia gas works pgw will receive sealed proposals on or before friday, october 24, 20, 2. Fleet maintenance software is a fleet management application targeted specifically toward companies that manage large fleets of vehicles. The roswell city council on thursday voted to reject both the fleet maintenance and fire apparatus requests for proposals rfp. Fleet management company rfp save the children usa.
Driver tracking fleet reporting routing and dispatching asset tracking fleet fuel management fleet maintenance fleet benchmarking driver safety reporting driver coaching eld dvir ifta software. Have a detailed history of fleet maintenance performed, how much it cost and who did the work. Estimated date rfp released august 21, 2017 clarification questions due august 28, 2017 rfp responses due close of business september 11, 2017. The on board technology should not be required to be taken into the fleet maintenance. Fleet maintenance software that helps you avoid costly, unexpected fleet vehicle and equipment breakdowns.
Youll know immediately where your fleet stands at any given time. This report includes the costs of preventative maintenance. Rfp 16005 request for proposal fleet copier lease and. Scope of services outlined in the request for proposal rfp. These systems offer many capabilities outside of route planning, such as maintenance management, driver scheduling, payroll and accounting and more. The fleet maintenance software of choice of over 4,000 private, forhire and public fleets, dossier lowers costs and downtime by automating control of your fleet s records, pm scheduling, repair orders and histories, fuel costs and mpg, cost control with cost per milehr, parts inventory control w auto reordering, work pending and campaign. Avoid expensive repairs and downtime due to missed maintenance. The goal of this request for proposal is to identify the most qualified and cost effective proposer to reduce the citys overall fleet maintenance costs, while improving fleet availability, reliability, life cycle of the equipment utilizing and maintaining the fleet. These days, technology is affordable even for the smallest fleet. The purpose of this rfp is to solicit proposals from software suppliers, systems integrators, implementation partners andor value added resellers vars who can demonstrate that they possess the organizational, functional and technical capabilities to provide an enterprise asset management eam solution that meets the citys needs and is tightly integrated with esri. Fleet maintenance pro makes it easy to see when assets are due for service. Enter your email address below to download the 8 essential questions to include in a fleet management system request.
Icma, which was formed in 1914, is the leading association of local government professionals dedicated to creating and sustaining thriving communities throughout the world. Pm maintenance reminders, work orders, inventory tracking, and more. Vehicle maintenance and repairs on the front of the envelope. Rfp fleet management software benton county oregon. The team at dpw uses rta fleet management software to manage fleet maintenance activities. A complete atn fleet list is provided as exhibit c. Software must provide for vehicle tracking, fleet operation management, time and attendance. The city does not currently own nor have access to a fleet maintenance facility that can support the needs of our vehicles. Evs have unique metrics that need to be monitored in order to optimize their performance, range and return on investment.
Preventive maintenance can be scheduled manually or by using a fleet management software automated computer system. Offerors are reminded that receipt of this addendum. Please indicate if there are any areas of the safety check that you are unable to perform on each vehicle during every visit for service. If you dont include all the details of that situation, vendors wont know if they can give you what you need. Fleet management is very wide in scope and includes the full circle of justification, specification, acquisition, assignment, scheduling, utilization and disposal. This rfp master function is useful during both the fleet management software selection and the system implementation phases of large projects because it enables effective earned value management through detailed crossreferencing of usable software. Proposals and qualifications must be received by 12 noon on july 7, 2017 and should be addressed as follows. The port of oakland the port, oakland, california, through the purchasing department, is hereby.
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